Enter the number of attendees, their average hourly rate, and how often the meeting recurs — see exactly what it costs.
A weekly 1-hour meeting with 8 people at a blended $75/hr rate costs $600 per occurrence and $31,200 per year — before accounting for preparation time and context-switching overhead.
A 60-minute all-hands with 10 people at $75/hr isn't a 1-hour meeting — it's 10 hours of company time. That's $750 per occurrence. Run it weekly and you've committed $36,000 a year before the first agenda item is written.
Most teams schedule meetings without ever seeing this number. The Meeting Cost Calculator makes the invisible visible: turn headcount × rate × duration × frequency into a concrete dollar figure that can inform whether the meeting should exist, how long it should run, and who actually needs to be in the room.
| Duration | 4 people | 8 people | 12 people | 20 people |
|---|---|---|---|---|
| 30 min | $8k/yr | $16k/yr | $23k/yr | $39k/yr |
| 60 min | $16k/yr | $31k/yr | $47k/yr | $78k/yr |
| 90 min | $23k/yr | $47k/yr | $70k/yr | $117k/yr |
| 2 hours | $31k/yr | $62k/yr | $94k/yr | $156k/yr |
Annual cost assumes 52 occurrences/year at $75/hr blended rate. Adjust in the calculator above for your actual rate and frequency.